Event Resources Guide
Contact us: 1-888-363-2852
  • Table of Contents
  • Introduction to Temecula's Event Resource Guide
    • What is an Event?
    • Common Types of Permits Required for Special Events
    • California Government Policy Acts and Reports
    • Classifying Special Event Applications
  • Temporary Use Permits
    • Temporary Use Permits General Information
    • Encroachments
    • Conditional or Temporary Use Permit Application
    • Submittal Requirements
    • Plan Preparation and Guidelines
    • Water Quality Management Plan
    • Public Hearing Requirements
    • Property Owners Certification
    • Development Application Disclosure Statement
  • City Limits, Regions, and Contact Information
    • City of Temecula General Land Use Policy Map
    • Regions of Temecula
    • City of Temecula Wine County Map
  • Producing a Special Event in Temecula
    • Guidelines for Producing a Special Event
    • Commercial General Liability and Vendor Special Event Insurance Requirements
  • Event Planning Timeline Creation
    • 12 to 6 Months Timeline Creation
    • Guidelines for Small Meeting Timeline
    • Example Timelines for Weddings
  • Food Handling at Outdoor Special Events
    • Overview of Food Handling at Outdoor Special Events
    • Temporary Food Facilities
    • Cleaning and Sanitizing Utensils
    • Mobile Food Preparation Units
    • Hand Washing and Personal Hygiene
    • Temperature Control and Storage of Food
    • Food Preparation, Source and Labeling
    • Food Poisoning
    • Temporary Food Facility Vendor Checklist
    • Checklist of Inspection Rules and Regulations to Comply with Health Officers
    • Application for Sellers Permit
  • Catering and Food Service
    • Guidelines for Working with Your Caterer
    • List of Local Caterers
  • Special Event Liquor Vendors
    • Applying for a Permit
    • Beer Gardens
    • Temecula Police Department Alcohol Management Permit Conditions
    • Different ABC Licenses Explained
    • Daily License Application / Authorization (ABC)
  • Department of Business Affairs / Consumer Protection Bingo and Raffle License Info
    • Eligibility to Conduct Bingo
    • Bingo Licenses and Permits
    • Charitable Organization Bingo License Application
    • Fundraiser Information
    • Raffles
    • Casino / Poker Nights
  • Setting up Temporary Events in Compliance with ADA Laws
    • Facility Access
    • Communications Access
    • Assistance for People with Disabilities
    • Ticketing
  • Using / Displaying Animals
    • Animal Exhibitors
    • Understanding USDA Licensing
    • California Code Regulations
    • APHIS Animal Care Factsheet
  • Recycling at a Special Event
    • Waste Reduction
    • Hazardous Waste Site Information Form
  • Tents and Canopies
    • Guidelines for Erection of Tents or Canopies
  • Street Closures and Use of Public Way
    • Guidelines for Street Closures and Use of Public Way
  • Guidelines for Barricading
    • Types of Barricades
  • Guidelines for Infrastructure of Restrooms
    • Restrooms
    • Sinks
  • Volunteers
    • Planning for Volunteers
    • Recruiting Volunteers
    • Risk Management and Liability Reduction
    • Training of Volunteers
    • Sample Volunteer Handbook Outline
    • Managing Volunteers
    • Evaluating Volunteers
  • Obtaining Sponsorships
    • Guidelines for Obtaining Sponsorships
    • What Can be Sponsored
    • Possible Sources of Sponsorships
    • Sponsorship Proposal
    • Letter of Agreement
    • How Much are Things Worth
    • Close the Deal
    • The Final Step
    • Steps for Holding a Successful Sponsored Event / Reception
  • Stages
    • Guidelines for Stages
    • Building Permit Application
  • Electrical, Power Supplies and Lighting
    • Electrical and Power Supplies
    • Requirements / Power Distribution
    • Lighting
  • Sound
    • Guidelines for Sound
  • Music Licensing
    • Music Licensing and Public Performances
    • Do I Need Permission and How Do I Get It?
    • Types of Copyright / Licenses
    • Further Information and Resources
    • Music Licensing Agreement
  • Signage
    • Guidelines for Signage
    • Special Purpose Signs
    • No Parking Signs
  • Fire Permit
    • Fire Permit Guide and Application
    • Temecula Fire Station Location Map
    • Emergency Exit and Entrance Diagrams
  • Special Event Medical Plan
    • Emergency Medical Plan
  • Guidelines From the Police Department
    • Police Storefronts
    • Police Teams and Programs
    • Community Action Patrol
    • Temecula Valley Mounted Posse
  • Filming Opportunities in the Temecula Valley
    • Filming Information
  • Other Important Contacts
    • Business License Contacts
    • Other Enforcement Agencies and Websites
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Communications Access


City event organizers shall ensure their communications with people with disabilities are as effective as their communications with others. City event organizers shall provide auxiliary aids and services for individuals with vision, hearing and/or speech impediments as required by the ADA and codified by the U.S. Department of Justice.

a) American Sign Language (ASL) Interpreters

    ASL interpreters shall be routinely provided for all City special events with an expected attendance of 500 or more.             Sign language interpreters shall be provided upon advance request for all City events with an expected attendance             of 499 or less. All special events advertising shall announce if interpreters are prearranged or if interpreters will be             provided upon request (see Item C below). Seats shall be reserved for persons who speak ASL and their companions
    directly opposite the interpreter. At least 10 such seats shall be reserved for special events with an expected attendance
    of 500 or more.

    The ADA Programs Division administers the Auxiliary Aids and Services Program (AASP), which covers the cost             of ASL interpreting and certain other accommodations for qualified individuals with disabilities seeking to                         participate in special meetings and events offered by the City to the general public. The AASP does not cover the             cost of accommodations for special meetings and events with an expected audience of 300 or more, unless the                 meeting or event is offered free to the general public.

b) Assistive Listening System

    An assistive listening system shall be provided upon request for all City events. An assistive listening system is a             device such as a loop or FM transmitter that gives effective access to the amplification system for people with                 hearing impairments. New or renovated assembly areas with fixed seating where audible communications are                     integral to the use of the space must have a permanently installed assistive listening system if it accommodates             at least 50 persons, or if it has audio-amplification systems.

c) Event Announcements

    All flyers, posters and media announcements shall include;
        1. a statement that the event is accessible to wheelchair users:
        2. a statement indicating either that American Sign Language (ASL) interpreters will be at the event or will be                         provided upon request
        3. a procedure for requesting additional disability related information and/or accommodations

    In addition, if event materials include a contact phone number, either an e-mail address or a TDD                                     (Telecommunications Device for the Deaf) number shall be provided to ensure effective communication with people             who are deaf or have hearing or speech impairments. The Telecommunications Relay Service, 7-1-1, may also be             advertised. The relay service allows people who are deaf or have hearing or speech impairments to converse with
    other persons over the phone through an operator. These calls must be accepted and handled in the same manner
    as any other telephone call.

    Minimally, the following accessibility language should be used on all event announcements: (Location) is                         wheelchair accessible. ASL interpreters are provided. To request any other disability accommodations please contact
    (name) at (voice number), (TTY number or 7-1-1) or (email) at least 3 business days in advance. Please refrain from
    wearing scented products to this event. -OR- (Location) is wheelchair accessible. To request a sign language interpreter
    or any other disability accommodation, please contact (name) at (voice number), (TTY number or 7-1-1) or (email) at
    least 3 business days in advance. Please refrain from wearing scented products to this event.

d) Alternative Format Material

    All printed material distributed by event staff shall be made available in alternative formats upon request. Alternative             formats include large print (at least 16-point font size), audio translation (CD, cassette, etc.), Braille, and computer             file (on diskette or transmitted electronically). Funding for Braille and audio translation of print materials is available             through the Auxiliary Aids and Services Program.

e) Captioning

    All films and videos shown at City special events shall have English subtitles.


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