Event Resources Guide
Contact us: 1-888-363-2852
  • Table of Contents
  • Introduction to Temecula's Event Resource Guide
    • What is an Event?
    • Common Types of Permits Required for Special Events
    • California Government Policy Acts and Reports
    • Classifying Special Event Applications
  • Temporary Use Permits
    • Temporary Use Permits General Information
    • Encroachments
    • Conditional or Temporary Use Permit Application
    • Submittal Requirements
    • Plan Preparation and Guidelines
    • Water Quality Management Plan
    • Public Hearing Requirements
    • Property Owners Certification
    • Development Application Disclosure Statement
  • City Limits, Regions, and Contact Information
    • City of Temecula General Land Use Policy Map
    • Regions of Temecula
    • City of Temecula Wine County Map
  • Producing a Special Event in Temecula
    • Guidelines for Producing a Special Event
    • Commercial General Liability and Vendor Special Event Insurance Requirements
  • Event Planning Timeline Creation
    • 12 to 6 Months Timeline Creation
    • Guidelines for Small Meeting Timeline
    • Example Timelines for Weddings
  • Food Handling at Outdoor Special Events
    • Overview of Food Handling at Outdoor Special Events
    • Temporary Food Facilities
    • Cleaning and Sanitizing Utensils
    • Mobile Food Preparation Units
    • Hand Washing and Personal Hygiene
    • Temperature Control and Storage of Food
    • Food Preparation, Source and Labeling
    • Food Poisoning
    • Temporary Food Facility Vendor Checklist
    • Checklist of Inspection Rules and Regulations to Comply with Health Officers
    • Application for Sellers Permit
  • Catering and Food Service
    • Guidelines for Working with Your Caterer
    • List of Local Caterers
  • Special Event Liquor Vendors
    • Applying for a Permit
    • Beer Gardens
    • Temecula Police Department Alcohol Management Permit Conditions
    • Different ABC Licenses Explained
    • Daily License Application / Authorization (ABC)
  • Department of Business Affairs / Consumer Protection Bingo and Raffle License Info
    • Eligibility to Conduct Bingo
    • Bingo Licenses and Permits
    • Charitable Organization Bingo License Application
    • Fundraiser Information
    • Raffles
    • Casino / Poker Nights
  • Setting up Temporary Events in Compliance with ADA Laws
    • Facility Access
    • Communications Access
    • Assistance for People with Disabilities
    • Ticketing
  • Using / Displaying Animals
    • Animal Exhibitors
    • Understanding USDA Licensing
    • California Code Regulations
    • APHIS Animal Care Factsheet
  • Recycling at a Special Event
    • Waste Reduction
    • Hazardous Waste Site Information Form
  • Tents and Canopies
    • Guidelines for Erection of Tents or Canopies
  • Street Closures and Use of Public Way
    • Guidelines for Street Closures and Use of Public Way
  • Guidelines for Barricading
    • Types of Barricades
  • Guidelines for Infrastructure of Restrooms
    • Restrooms
    • Sinks
  • Volunteers
    • Planning for Volunteers
    • Recruiting Volunteers
    • Risk Management and Liability Reduction
    • Training of Volunteers
    • Sample Volunteer Handbook Outline
    • Managing Volunteers
    • Evaluating Volunteers
  • Obtaining Sponsorships
    • Guidelines for Obtaining Sponsorships
    • What Can be Sponsored
    • Possible Sources of Sponsorships
    • Sponsorship Proposal
    • Letter of Agreement
    • How Much are Things Worth
    • Close the Deal
    • The Final Step
    • Steps for Holding a Successful Sponsored Event / Reception
  • Stages
    • Guidelines for Stages
    • Building Permit Application
  • Electrical, Power Supplies and Lighting
    • Electrical and Power Supplies
    • Requirements / Power Distribution
    • Lighting
  • Sound
    • Guidelines for Sound
  • Music Licensing
    • Music Licensing and Public Performances
    • Do I Need Permission and How Do I Get It?
    • Types of Copyright / Licenses
    • Further Information and Resources
    • Music Licensing Agreement
  • Signage
    • Guidelines for Signage
    • Special Purpose Signs
    • No Parking Signs
  • Fire Permit
    • Fire Permit Guide and Application
    • Temecula Fire Station Location Map
    • Emergency Exit and Entrance Diagrams
  • Special Event Medical Plan
    • Emergency Medical Plan
  • Guidelines From the Police Department
    • Police Storefronts
    • Police Teams and Programs
    • Community Action Patrol
    • Temecula Valley Mounted Posse
  • Filming Opportunities in the Temecula Valley
    • Filming Information
  • Other Important Contacts
    • Business License Contacts
    • Other Enforcement Agencies and Websites

Example Timelines for a Wedding

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Wedding Planners Can Provide a Variety of Services Including:

  • Complete planning and co-ordination of a wedding
  • Partial planning of a wedding
  • Rehearsal and wedding day services only

Complete Wedding Planning Services

  • Initial consultation with the bride and groom
  • Ongoing consultation and advice (e.g. on etiquette) as required
  • Prepare a budget
  • Prepare a schedule/timeline and checklists
  • Assist with selection and booking of ceremony and reception venues
  • Assist with selection and booking of an officiant for the wedding
  • Assist with selecting a color scheme, theme and style of the wedding
  • Assist with the design, arranging the printing and mailing out of the invitations
  • Tracking R.S.V.P.s and who will be attending
  • Assist with selection of wedding attire and accessories
  • Find, negotiate with and booking of suitable vendors (ex. florist, photographer, videographer, musicians, caterer, etc.)
  • Review vendors’ contracts and coordinating with vendors
  • Provide information to obtain a marriage license
  • Ceremony planning
  • Preparing itineraries, seating list, name plates
  • Attending and overseeing the rehearsal (up to 2 hours)
  • Instructing attendants about their duties
  • Direct the processionals, recessionals and receiving line
  • Reception planning
  • Coordinate the collection of gifts received on the wedding day
  • Wedding day off coordination (up to 10 hours)
  • Provision of a stress-free day for the bride and groom
  • Announce the engagement in the newspaper and/or sending out of announcements
  • Coordinate an engagement party
  • Assist with booking accommodations for out-of-town guests
  • Prepare a unique ceremony and vows
  • Assist with planning the wedding shower and/or a get together for the groomsmen
  • Purchasing gifts for the bridal party
  • Plan a rehearsal dinner/party
  • Honeymoon planning
  • Send out thank you cards
  • Assist with change of address paperwork
  • Announce the wedding in the newspaper and/or sending out of Announcements

Partial Wedding Planning Services

  • Consultation with bride and groom
  • Selecting suitable vendors such as:
  • Baker
  • Calligrapher
  • Caterer
  • Decorators
  • Florist
  • Musicians (soloist, organist, band, DJ, etc. )
  • Photographer
  • Print (for invitations, RSVP and thank you cards, itineraries, etc.)
  • Rental facilities
  • Transportation providers
  • Videographer
  • Work with wedding attire providers (e.g. bridal shops)
  • Negotiate with vendors
  • Reviewing vendors’ contracts
  • Scheduling appointments with vendors for clients to meet with them (where necessary)
  • Coordinating with vendors to ensure services/products are provided in a timely manner
  • Coordinate the payment of final fees to vendors (if requested by client)
  • Ongoing updates and consultation with clients about vendors’ services/products
  • Rehearsal and wedding day coordinator

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