Example Timelines for a Wedding
Wedding Planners Can Provide a Variety of Services Including:
- Complete planning and co-ordination of a wedding
- Partial planning of a wedding
- Rehearsal and wedding day services only
Complete Wedding Planning Services
- Initial consultation with the bride and groom
- Ongoing consultation and advice (e.g. on etiquette) as required
- Prepare a budget
- Prepare a schedule/timeline and checklists
- Assist with selection and booking of ceremony and reception venues
- Assist with selection and booking of an officiant for the wedding
- Assist with selecting a color scheme, theme and style of the wedding
- Assist with the design, arranging the printing and mailing out of the invitations
- Tracking R.S.V.P.s and who will be attending
- Assist with selection of wedding attire and accessories
- Find, negotiate with and booking of suitable vendors (ex. florist, photographer, videographer, musicians, caterer, etc.)
- Review vendors’ contracts and coordinating with vendors
- Provide information to obtain a marriage license
- Ceremony planning
- Preparing itineraries, seating list, name plates
- Attending and overseeing the rehearsal (up to 2 hours)
- Instructing attendants about their duties
- Direct the processionals, recessionals and receiving line
- Reception planning
- Coordinate the collection of gifts received on the wedding day
- Wedding day off coordination (up to 10 hours)
- Provision of a stress-free day for the bride and groom
- Announce the engagement in the newspaper and/or sending out of announcements
- Coordinate an engagement party
- Assist with booking accommodations for out-of-town guests
- Prepare a unique ceremony and vows
- Assist with planning the wedding shower and/or a get together for the groomsmen
- Purchasing gifts for the bridal party
- Plan a rehearsal dinner/party
- Honeymoon planning
- Send out thank you cards
- Assist with change of address paperwork
- Announce the wedding in the newspaper and/or sending out of Announcements
Partial Wedding Planning Services
- Consultation with bride and groom
- Selecting suitable vendors such as:
- Baker
- Calligrapher
- Caterer
- Decorators
- Florist
- Musicians (soloist, organist, band, DJ, etc. )
- Photographer
- Print (for invitations, RSVP and thank you cards, itineraries, etc.)
- Rental facilities
- Transportation providers
- Videographer
- Work with wedding attire providers (e.g. bridal shops)
- Negotiate with vendors
- Reviewing vendors’ contracts
- Scheduling appointments with vendors for clients to meet with them (where necessary)
- Coordinating with vendors to ensure services/products are provided in a timely manner
- Coordinate the payment of final fees to vendors (if requested by client)
- Ongoing updates and consultation with clients about vendors’ services/products
- Rehearsal and wedding day coordinator