Guidelines for Producing a Special Event
THE CALIFORNIA DEPARTMENT OF CULTURAL AFFAIRS AND SPECIAL EVENTS AND THE DEPARTMENT OF BUSINESS AFFAIRS AND CONSUMER PROTECTION, HEREBY PROMULGATE THE FOLLOWING RULES AND REGULATIONS PURSUANT TO SECTION (2.28.010-2.28.210) OF THE MUNICIPAL CODE OF RIVERSIDE CALIFORNIA:
- These rules and regulations are effective January 1, 2012. They may be updated or changed at any time without notice. All appropriate applications must be submitted in a timely manner.
- Food vendors must be licensed if selling food. In the event that food will be sold or sampled, at least one person from the organization (or sponsoring organization) per booth must have a Special Event Food License.
- Liquor vendors must be licensed. The ABC Control Commissioner determines whether to issue a special event liquor license. Issuance of a Special Event permit does not ensure issuance of liquor licenses. Approval of a special event does not include approval of a liquor license.
- If merchandise other than food or liquor is sold at an event, the event organizer must obtain a Sellers Permit.
- Adequate sidewalk passage and fire lanes must be open at all times. NO BOOTH, TENT, TRAILER, ETC. MAY BE PLACED IN ADA path or fire lane.
- Failure to adhere to the guidelines for producing a special event will result in citations being issued.
Special Event Permit Application
It is our goal to assist event organizers in planning safe and successful events that create a minimal impact on the communities and residents surrounding the events. PLEASE READ THE FOLLOWING INFORMATION CAREFULLY:
- Applicants are responsible for obtaining all permits, authorization and/or exemptions required by other agencies with jurisdiction for any element of the event (ex. Alcohol Beverage Control Permits, Health Permits, Seller’s Permit, Bingo License, Block Party Permit, Special Event Permit, (regular or non-profit), etc.).
- Completed Special Event Permit Applications must be received no later than thirty (30) days prior to the event start date and may be submitted as early as six (6) months prior to the event start date. In general, any organized activity involving the use of, or having impact upon public property, street areas or the temporary use of private property in a manner that varies from its current land use, requires a permit.
- An organization (i.e. church, non-for-profit, for-profit) is required to obtain Special Event Permits to conduct any outdoor festival, street fair or carnival located on the public way or outdoors on private property.
- All applications must be completed in their entirety.
- A Certificate of Insurance for $1,000,000 Commercial General Liability, naming the City of Temecula as an Additional Insured, must be attached to the Special Event Permit Application. The Certificate Holder is the City of Temecula, Temecula Community Services District and the Successor Agency to the Temecula Redevelopment Agency, must be submitted 15 days prior to event. (The Organization’s existing insurance policy may be utilized to meet this requirement.)
- All vendors/exhibitors must carry vendor special event liability insurance (also known as short-term liability) for the duration of participation in event.
- Only fill out the sections that pertain to your event although all organizations must fill out the General Information, Security Plan, and Site Plan (location of exits, entry, fire extinguisher, booths/tents, & restrooms) sections of the Special Event Permit Application.
- A receipt will be issued upon submission of the Special Event Permit Application. This receipt does not ensure approval of your event.
For an application to be considered complete, applicants must submit the following minimum information required in sections of the Citywide Special Event Permit Application in sufficient detail that the material can be understood and assessed:
- Host Organization Section (Complete)
- Event Summary Section (Complete)
- Event Infrastructure Section (All aspects that relate to the specific event)
- Operational Plan Section (All aspects that relate to the specific event)
- Site Plan/Route Map Section (Complete)
- Community Outreach Section (Complete)
- Insurance Section (Complete including all required certificates of insurance and endorsements)
- Signature Section (Complete)
- Any required documentation relevant to the permit application processes and requirements set forth in the Special Events Planning Guide and Citywide Special Event Permit Application (Complete)
THERE ARE NO SHORTCUTS TO THE PROCESSING OF A SPECIAL EVENTS PERMIT APPLICATION. PLEASE ALLOW A MINIMUM OF THIRTY (30) DAYS FOR THE PROCESSING OF THE SPECIAL EVENTS PERMIT APPLICATION.