Event Resources Guide
Contact us: 1-888-363-2852
  • Table of Contents
  • Introduction to Temecula's Event Resource Guide
    • What is an Event?
    • Common Types of Permits Required for Special Events
    • California Government Policy Acts and Reports
    • Classifying Special Event Applications
  • Temporary Use Permits
    • Temporary Use Permits General Information
    • Encroachments
    • Conditional or Temporary Use Permit Application
    • Submittal Requirements
    • Plan Preparation and Guidelines
    • Water Quality Management Plan
    • Public Hearing Requirements
    • Property Owners Certification
    • Development Application Disclosure Statement
  • City Limits, Regions, and Contact Information
    • City of Temecula General Land Use Policy Map
    • Regions of Temecula
    • City of Temecula Wine County Map
  • Producing a Special Event in Temecula
    • Guidelines for Producing a Special Event
    • Commercial General Liability and Vendor Special Event Insurance Requirements
  • Event Planning Timeline Creation
    • 12 to 6 Months Timeline Creation
    • Guidelines for Small Meeting Timeline
    • Example Timelines for Weddings
  • Food Handling at Outdoor Special Events
    • Overview of Food Handling at Outdoor Special Events
    • Temporary Food Facilities
    • Cleaning and Sanitizing Utensils
    • Mobile Food Preparation Units
    • Hand Washing and Personal Hygiene
    • Temperature Control and Storage of Food
    • Food Preparation, Source and Labeling
    • Food Poisoning
    • Temporary Food Facility Vendor Checklist
    • Checklist of Inspection Rules and Regulations to Comply with Health Officers
    • Application for Sellers Permit
  • Catering and Food Service
    • Guidelines for Working with Your Caterer
    • List of Local Caterers
  • Special Event Liquor Vendors
    • Applying for a Permit
    • Beer Gardens
    • Temecula Police Department Alcohol Management Permit Conditions
    • Different ABC Licenses Explained
    • Daily License Application / Authorization (ABC)
  • Department of Business Affairs / Consumer Protection Bingo and Raffle License Info
    • Eligibility to Conduct Bingo
    • Bingo Licenses and Permits
    • Charitable Organization Bingo License Application
    • Fundraiser Information
    • Raffles
    • Casino / Poker Nights
  • Setting up Temporary Events in Compliance with ADA Laws
    • Facility Access
    • Communications Access
    • Assistance for People with Disabilities
    • Ticketing
  • Using / Displaying Animals
    • Animal Exhibitors
    • Understanding USDA Licensing
    • California Code Regulations
    • APHIS Animal Care Factsheet
  • Recycling at a Special Event
    • Waste Reduction
    • Hazardous Waste Site Information Form
  • Tents and Canopies
    • Guidelines for Erection of Tents or Canopies
  • Street Closures and Use of Public Way
    • Guidelines for Street Closures and Use of Public Way
  • Guidelines for Barricading
    • Types of Barricades
  • Guidelines for Infrastructure of Restrooms
    • Restrooms
    • Sinks
  • Volunteers
    • Planning for Volunteers
    • Recruiting Volunteers
    • Risk Management and Liability Reduction
    • Training of Volunteers
    • Sample Volunteer Handbook Outline
    • Managing Volunteers
    • Evaluating Volunteers
  • Obtaining Sponsorships
    • Guidelines for Obtaining Sponsorships
    • What Can be Sponsored
    • Possible Sources of Sponsorships
    • Sponsorship Proposal
    • Letter of Agreement
    • How Much are Things Worth
    • Close the Deal
    • The Final Step
    • Steps for Holding a Successful Sponsored Event / Reception
  • Stages
    • Guidelines for Stages
    • Building Permit Application
  • Electrical, Power Supplies and Lighting
    • Electrical and Power Supplies
    • Requirements / Power Distribution
    • Lighting
  • Sound
    • Guidelines for Sound
  • Music Licensing
    • Music Licensing and Public Performances
    • Do I Need Permission and How Do I Get It?
    • Types of Copyright / Licenses
    • Further Information and Resources
    • Music Licensing Agreement
  • Signage
    • Guidelines for Signage
    • Special Purpose Signs
    • No Parking Signs
  • Fire Permit
    • Fire Permit Guide and Application
    • Temecula Fire Station Location Map
    • Emergency Exit and Entrance Diagrams
  • Special Event Medical Plan
    • Emergency Medical Plan
  • Guidelines From the Police Department
    • Police Storefronts
    • Police Teams and Programs
    • Community Action Patrol
    • Temecula Valley Mounted Posse
  • Filming Opportunities in the Temecula Valley
    • Filming Information
  • Other Important Contacts
    • Business License Contacts
    • Other Enforcement Agencies and Websites

Letter of Agreement


Historically, any written agreement between two parties has been considered a contract, but a new type of written deal has become more prominent, especially in the area of event sponsorships. A "letter of agreement" has the same four requirements as a contract, but the main difference is that a letter of agreement is less formal than a contract. Most letters of agreement do not contain the technical legal jargon and are easier to understand. However, the binding capabilities and the importance of a letter of agreement are not any less than that of a contract. Also, oftentimes letters of agreement are not made between two lawyers or contract experts, but, instead are made as business agreements.

It’s necessary to become familiar with, and understand some terms associated with the agreements. Most sponsorship agreements drafted and accepted will be bilateral express contracts. Bilateral means the responsibilities lie with both parties. Express means that the terms of the contract are clearly expressed, usually in written form. Every contract and letter of agreement that is valid and binding must meet four criteria.

These criteria are:

    1. Agreement

    2. Capacity

    3. Legality

    4. Consideration

Perhaps the most important thing to include in forming a binding and valid contract is making sure both sides are receiving consideration. This means that both sides must receive some “value” in return for some action or promise to act. Consideration can be achieved in two different ways. One way is by providing a benefit to the other party. The other is by accepting something detrimental. By “accepting something detrimental,” it is meant that behavior normally carried out (and having a legal right to do so) is stopped as consideration to the other party. Obviously, as a sponsor, the business’ consideration to the contract is what they give to the tournament. It is important to note, however, that the contract does NOT have to have equal consideration, but only consideration to both sides.

Though not necessary in the drafting and designing of the letter of agreement, it is important that at some point legal counsel is sought. This process should be done as a protective step. In order to make sure that the requirements of a contract are met and that the deal will be binding and acceptable to both sides.

Anything that can be beneficial for the sponsoring company and can have a value assigned to that benefit might be offered as consideration to a sponsor. It is important to realize that a firm is only going to be a sponsor if they can see some benefit they will receive in return.

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